Synology NAS for Office File Server: Model Suggestions Needed

[Morgan_KA]

Hello everyone,

My 10-year-old Windows 10 “server” in the office recently failed. I wanted to build another one, but it seems the availability of Mini-ITX components isn’t as good as it used to be. This led me to explore NAS solutions, and I’ve concluded that Synology is probably the best option in terms of stability, security, and ease of use. Here’s my situation and what I need:

• The server will primarily be a file server, mostly for documents, used by 5 people simultaneously. Every client is running Windows 10.
• Occasionally, remote work is necessary. I’m currently using Google Drive for this, so I can access files remotely and people in the office can immediately see changes, new files, etc. I’d like to continue using this.
• I need access via TeamViewer.
• I need 1 TB of space, with approximately 100GB being synced and backed up using Google Drive.
• I’d like to install 2 SSDs, 1TB and 4TB, with the 4TB SSD holding multiple backups of the folders located on the 1TB SSD.
• I’d like to set viewing/editing rights for individual users (all using Windows 10) for specific folders.
• It would be nice to have a fanless NAS, but I understand that might not be an option. Can I at least replace the stock fan with a Noctua and set a lower speed? Since there will be no HDD…

Can a Synology NAS meet the above requirements?

What model would you recommend? I was considering the Synology DS224+.

Thanks for your replies and have a great day!

 

[Rusty]

Welcome to the forum.

In a word, yes you can achieve all that you want.

However, a few points.

need access via TeamViewer

What exactly do you mean by this?

I’d like to install 2 SSDs, 1TB and 4TB, with the 4TB SSD holding multiple backups of the folders located on the 1TB SSD

Not the best practice. If the data will also live on the NAS and the second drive will contain backup of the same content, that’s not really a backup. In case both drives fail or the NAS, you might end up in trouble. Consider having an off device backup of some sort.

Can I at least replace the stock fan with a Noctua and set a lower speed?

Yes you can but I recommend getting the NAS 1st and doing the vent mod after the fact. You might find out that an SSD equipped NAS will be near 0dB. So just keep that in mind and maybe you can save some $$.

DS224+ is a solid all around NAS that will work just fine for all those needs with that number of users with no issue at all. Also a good choice considering it’s the latest refreshed model.

 

[Morgan_KA]

Hi Rusty & thanks for the reply.

1. When I mention accessing via TeamViewer, I’m referring to the need to connect to the NAS remotely, outside of the LAN, and without a public IP on the NAS side.
2. I understand the points you’ve made. My preference for having data readily available on-site is more about convenience. Additionally, there are three other backups in different geographical locations.
3. I will certainly test the stock setup with SSD drives and then decide on the next steps.

I have one more question. I know that by default, the DS224+ accommodates 3.5" drives. To use 2.5" SSDs, do I need the special adaptors sold by Synology, or would any universal 2.5" to 3.5" bracket suffice?

Lastly, can all the functions listed above be achieved in a trouble-free manner, in a ‘set up and forget’ way?

 

[Rusty]

To use 2.5" SSDs, do I need the special adaptors sold by Synology, or would any universal 2.5" to 3.5" bracket suffice?

Nothing special is needed. You will have to just use screws to secure the 2.5" drives from the bottom.

Here is a pair of SSDs ready to be installed in a Syno NAS.

Lastly, can all the functions listed above be achieved in a trouble-free manner, in a ‘set up and forget’ way?

I would say yes, but keep in mind you are running a NAS. This is a "server" like device so some sort of maintenance over time will be needed as well as updates. Is it trouble-free, sure, but not so much as set and forget. It is true some tasks will work just fine with no intervention at all, but you will have to keep an eye on things from time to time.

When I mention accessing via TeamViewer, I’m referring to the need to connect to the NAS remotely, outside of the LAN, and without a public IP on the NAS side.

There is indeed a TV package for DSM in the Package Center so if this is your preferred way, you can connect to the NAS this way.

 

[Morgan_KA]

Thank you, Rusty, for your reply. I especially appreciate the photo of the HDD brackets with 2.5” drives. It’s exactly what I needed to see, as my Google search was only returning photos that weren’t very relevant.

I’ve placed an order for the DS224+. Hopefully, I can start testing and setting it up over the weekend, and then deploy it in the office.

 

[Morgan_KA]

I'll just add a conclusion here - unfortunately, I found the Synology user interface quite unfriendly and illogical. I spent a few hours trying to set up basic sharing settings but eventually gave up.

I ended up replacing the broken PSU in the original Windows server and am using it again. I’ve stored the Synology NAS in a cabinet and might pull it out for some experiments in a few years when I get bored.

Honestly, I considered the Synology NAS to be a “for the masses” product and expected its management to be easier than on Windows. I was wrong. Or maybe I’m just too old at 30 and have a harder time getting used to new things

Anyway, thanks again for the help!

 

[Rusty]

I'll just add a conclusion here - unfortunately, I found the Synology user interface quite unfriendly and illogical. I spent a few hours trying to set up basic sharing settings but eventually gave up.

Perhaps we can help you on this matter. What have you found to be a challenge exactly?

Also, just a heads up that since DSM 7.2.2 version (26th of Oct), Synology has terminated support for Teamviewer app on the NAS directly:

Compatibility & Installation​

1. The following third-party packages are currently incompatible with DSM 7.2.2. Compatible package versions will be released in the future, and this list will be updated accordingly:
   • BRAVIA Signage
   • TeamViewer